商務信函的英文書寫規則(4)

　　“簡潔”是有客觀標準的。雖然西方國家的作者之間在怎樣用詞才算“簡潔”方面還是有爭論的，不過他們的一些看法還是有一定參考價值的。

　　現在把他們所做的某些詞句的“不簡潔”的比較列在下面做參考：

不簡潔 簡潔

enclosed herewith enclosed

enclosed you will find enclosed is

please be advised that (four wasted words)

please don''t hesitate to call upon us please write us

please feel free to write prior to please write before

this is to advise you (five wasted words)

under separate cover separately

a long period of time a long time

continuous and uninterrupted continuous (or uninterrupted)

during the year of 1971 during 1971

endorse on the back of this check endorse this check

for a price of $300 for $300

grateful and appreciative grateful(or: appreciative)

immediately and at once immediately (or: at once)

in(for) the moment of $400 For $400

in the city of Chicago in Chicago

according to our records we find

at this time now

due to the fact that because

during the time that while

for the purpose of for, to

for the reason that since(or; because)

下面是某些作者認為“應該用”和“不應該用”的：

不應該用 應該用

Averting to your favor Referring to your letter

Re (your letter) or

The writer wishes to acknowledge Thank you for your letter

We are in receipt of We have received

We beg to acknowledge We are writing to inform you

We have to acknowledge

We beg to inform you

We beg to thank you We thank you

Your letter to hand We have received your letter

Yours to hand

　　怎樣才能使商業書信“簡潔”？ 西方國家作者有很多建議，先介紹如下：

　　（一）避免使用陳舊的商業術語

　　陳舊的與傳統的商業術語（Commercial jargon）對信的內容沒有什么作用，應該避免使用。

例一：

Wordy: We wish to acknowledge receipt of your letter of November 14 with the check for Stg.10 enclosed and wish to thank you for same.

Concise: We appreciate your letter of November 14 and the check for Stg. 10 you sent with it.

例二：

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