商業電子書信在文法的十點注意事項

　　1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)

　　2.句子不要凌碎。例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 應該連在一起.

　　3.結構對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.

　　4.單眾數不要搞亂，不然會好刺眼，看不舒服。例如: An authorized person must show that they have security clearance.

　　5.動詞主詞要呼應。想想這兩個分別: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.

　　6.時態和語氣不要轉變太多。看商務英語已經是苦事，不要浪費人家的精力啊。

　　7.標點要準確。例如: He did not make repairs, however, he continued to monitor the equipment. 改為: He did not make repairs; however, he continued to monitor the equipment.

　　8.選詞正確。像affect和effect，operative和operational等等就要弄清楚才好用啦。

　　9.拼字正確。有電腦拼字檢查功能后，就更加不能偷懶。

　　10.大小寫要注意.非必要不要整個字都是大寫，除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話，用底線，斜字，粗體就可以了。

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